25 Things To Remember For Your Project Status Reports

1. Project status reports provide information about the performance of the project to
the project sponsor and other stakeholders.
2. Consider the different individuals or groups who will be reading the report.
3. Align your report with what your audience actually wants to know.
4. Tailor your report to the project, but not the individual reader.
5. Review the different formats for reporting and choose the most appropriate one for
you.
6. Set the frequency of your reporting at something manageable that provides
information in a timely fashion.
7. Use templates where you can to save time.
8. If possible, provide the information in a number of formats to suit your readers.
9. Project status reports should be: relevant, timely, trustworthy, accurate, and clear.
10. They should include the right level of detail for your audience.
11. Shorter is better.
12. Give your team enough notice to provide their status updates and put in place
processes to ensure this becomes automatic.
13. Project status reports can inform, share news, provide reassurance and/or aid
decision making.
Better Project Status Reports
14. Grammar and spelling matter.
15. Format your report in a way that makes it easy to read.
16. Share your report in a way that encourages people to read it.
17. Provide options with a recommendation in ad hoc or status reports if you need a
decision.
18. Ask for a decision, otherwise a busy sponsor may not realize that one is needed.
19. Color coding can be a useful way to visually and quickly communicate project status.
20. Don’t send bad news only by email.
21. Be able to defend your project status.
22. Project status reports provide information about the performance of the project to
the project sponsor and other stakeholders.
23. Consider the different individuals or groups who will be reading the report.
24. Align your report with what your audience actually wants to know.
25. Tailor your report to the project, but not the individual reader.

by Elizabeth Harrin

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